Host an event
Host a special event for patients
If you're interested in providing a performance or special event for our patients, please read the following guidelines and complete the form at least two weeks prior to your preferred date.
Submission of this form does not guarantee approval; please do not make specific arrangements until you have received scheduling confirmation from our team. Please allow up to five business days for a response.
Performances will take place in the performance space on the Sky Lobby level of the Children's Tower and can be streamed to patient rooms. Depending on the type of activity, special events typically occur in the Level 10 indoor garden or the level 12 teen lounge. (Please note that visiting patients in their rooms is typically not permitted for privacy and infection control reasons. However, arrangements can be made for our team to take crafts or activities to patients who are unable to leave their rooms).
- *ALL members of your group MUST be 18 years and older and free from any illness or COVID symptoms.
- Participants should NOT attend if they have any known exposures or recent travel.
- Masks are required if directly interacting with patients in the clinical units.*
- Maximum number of visitors for special events is six.
- Maximum number of visitors for performances is eight unless special arrangements are made.
- For dance performances, our stage can accommodate up to four dancers at a time.
- Visitors are not permitted to take photos on hospital grounds. Our team will be happy to take a photo of your group without patients. Photographing patients requires involvement of the CHoR marketing team and must be arranged in advance. We are unable to guarantee approval for patient photos or video.
Special event request form
Proposed day and date (Note - events are typically held on Tuesdays and Thursdays between 1 and 3 p.m. *
Alternate date *
Number of visitors in your group *
Names of individual(s) or group/organization *
Contact person name *
Cell phone # *
Email address *
How did you hear about CHoR? What is your connection to CHoR? *
Have you and/or your group visited CHoR before? *
Description of activity (If providing a craft or activity, please upload a photo below and describe the materials used. For performances, a list of musical numbers, readings, etc. should be included. If using costumes for a performance, please upload a photo.) *
Upload photo of costumes or activity details
Do you plan to bring gifts or giveaways during your visit? *
If yes, please provide a detailed description of what you will be bringing. Food is not allowed. At this time, we cannot accommodate requests for specific diagnosis or units. Please plan for 72 patient gifts so that we can accommodate all patients.
Is there anything else you’d like us to know about your event as we review your application for approval?
Performance space requests (Describe any A/V, lighting, sound, technical needs)
Please check that you have read and understand the following guidelines:
- Submission of this form does not guarantee approval of the event or performance. Please allow up to three to five business days to hear back from our team.
- All activities must be safe for young children (no latex balloons, toxic or flammable materials, sharp tools, inappropriate content, glue guns, irons, etc.).
- All items must be politically and religiously neutral. Pamphlets and business cards cannot be distributed. Promotional or religious materials are not permitted.
- No food or drink can be provided without prior communication and approval. No homemade food is allowed.
- All visitors must be 18 year of age or older.
- Visiting groups are NOT permitted to take photos or video of patients, families or patient care areas. Photo requests must be pre-approved and CHoR team members will take photos for visiting groups.
- Cell phones are NOT permitted to be used during visiting groups sessions.
- All activities will take place in the indoor garden, teen lounge or performance space.
- Any and all items to be distributed to patients must be screened by the CHoR team. Items may be distributed later by staff.
- Visiting groups must be dressed in appropriate attire. No short skirts or shorts, low necklines, or tight-fitting clothing. Please wear close toed shoes, no flip flops or sandals. This also includes all costumes.
- All member of your group will be free from illness.
- All members of your group will need to bring a valid ID and be prepared to go through the visitor and security screen process. Any visitor with a criminal record will be declined entry.
- Instructions for free parking will be provided after approval is granted. Visitors must follow all parking instructions; the Children’s Hospital of Richmond at VCU is not responsible for parking fees incurred by parking in undesignated areas.
Signature of acknowledgement *
Acknowledgement date *